How AI notetakers compare on privacy
Last updated August 17, 2026
Privacy differences between AI notetakers come down to four questions: who gets named in the transcript, what the tool keeps, what deletion removes, and whether the tool can act without you. Marketing pages sound alike, so compare product behavior instead. Here is how to read each question, with Audria’s answer.
Who gets named in the transcript
Speaker attribution decides whose words end up attached to whose name in a stored record. It varies widely: Granola’s default transcripts label the room “Me” and “Them”, Fireflies’ bot free transcripts read “Speaker 1” and “Speaker 2”, and Fathom’s own help docs attribute all room audio to the account holder. Audria separates voices automatically, keeps unnamed voices as placeholder people until you name them, and lets you remove identification or merge voices at any time.
What the tool keeps
Check what accumulates: transcripts, audio, voice data, and how plan tiers change it. On Granola’s free plan, for example, history is limited. In Audria, everything kept is visible in the Memories tab, day by day, and each memory shows its own audio, transcript, people, and linked actions, so there is no hidden layer to wonder about.
What deletion removes
The honest comparison is between written deletion promises. Audria’s is specific: delete any single memory from its detail screen, or delete your account and everything is permanently removed once the 30 day grace window completes, including voiceprints and stored audio, with sign out everywhere taking effect immediately.
Whether it can act without you
Tools that draft emails and tickets raise a second privacy question: what leaves on your behalf, and when. In Audria, every draft waits for you, nothing runs until you tap Run, and risky steps require an extra per step confirmation, so nothing reaches a colleague or a tool without your explicit approval.
Frequently asked questions
How does Audria handle speaker naming compared to other notetakers?
Audria separates voices automatically and keeps unnamed voices as placeholder people until you name them. You can rename a person, remove their identification, or merge voices at any time.
What deletion questions should I ask any notetaker vendor?
Ask what deletion removes, whether voiceprints are included, whether audio is included, how long removal takes, and whether any of it requires a separate request. Audria answers each of these on its security page.